Creating a banquet event order can be daunting for a caterer. There are many moving parts to consider, from menu items to setup instructions and everything in between. However, with a little organization and planning, you can master it quickly! This blog post will share five easy steps to help beginners become BEO experts.
Step 1: Understand the Event Details
The first step to creating a successful BEO is understanding the event details thoroughly; this includes the date, time, and location of the event and any specific requirements the client may have. For example, does the client require a specific type of linen or a particular table layout? Understanding these details will help create a BEO that meets the client’s expectations.
Step 2: Create a Menu
Once you understand the event details, it’s time to create a menu. Work with the client to determine their preferences and dietary restrictions and create a menu that meets their needs. Be sure to include all menu items on the BEO, along with any special instructions for preparation or presentation.
Step 3: Include Setup and Service Details
In addition to the menu, the BEO should include setup and service details; this includes information on when and where to set up the food and beverage stations and instructions for the servers and bartenders. Ensure to include details such as how many servers will be needed and their responsibilities.
Step 4: Review and Revise
Once you have created the BEO, reviewing it carefully and making any necessary revisions is essential. Double-check that all menu items are included and that all details are accurate and complete. Review the BEO with the client to ensure they are satisfied with the details and make any necessary changes.
Step 5: Communicate with Your Team
Finally, it’s crucial to communicate the details of the BEO with your team. Ensure that all servers, bartenders, and chefs have a copy of the BEO and review the event details with them in advance; this will help ensure everyone is on the same page and that the event runs smoothly.
Creating a successful BEO can seem daunting, but with a little organization and planning, anyone can master this vital skill. By following these five easy steps, beginners can become BEO experts and create truly memorable events for their clients. So next time you’re tasked with creating a BEO, remember to understand the event details, create a menu, include setup and service details, review and revise, and communicate with your team.